How to create a signature on Outlook

Your emails gain a professional feel when you add a signature. You can save time by setting up your signature so that you don’t have to write your contact information in every time you send an email. Fortunately, adding an email signature in Outlook is a fairly simple process to understand.

How to Add Your Signature in Windows Outlook

It’s simple to create a signature with Outlook. All you need to do is select File > Options > Mail > Signatures in Outlook 2019, 2016, and 2010. Go to Tools > Options > Mail Format > Signatures in Outlook 2007. Additionally, there are separate procedures for configuring it on Outlook for Mac and Outlook Web App. The following are various approaches to add a signature to Outlook:

Outlook 2010, 2016, and 2019: How to Create a Signature

  • Launch the Outlook app.
  • In the Outlook menu bar, select File.
In the Outlook menu bar, select File
In the Outlook menu bar, select File
  • Next, select Options.
Next, select Options
Next, select Options
  • In the Outlook Options dialog box, select Mail.
  • Next, select Signatures. The menu for signatures and stationery will then display as a result.
Next, select Signatures. The menu for signatures and stationery will then display as a result
Next, select Signatures. The menu for signatures and stationery will then display as a result

Please take note that mobile signatures are text-only and do not allow you to modify text, add hyperlinks, or include photos.

  • Click New under the Email Signature tab.
Click New under the Email Signature tab
Click New under the Email Signature tab
  • In the pop-up box, provide a name for your signature, and then click OK.
In the pop-up box, provide a name for your signature, and then click OK
In the pop-up box, provide a name for your signature, and then click OK
  • In the Edit Signature box, type your signature. Your name, title, organization, phone number, email address, and any other information you choose to include in your signature should go here.
In the Edit Signature box, type your signature
In the Edit Signature box, type your signature

After that, you can format your signature using the regular editing choices in the Edit Signature box. You can select the text alignment, text color, text size, text effects, and font type. By selecting the Image icon, you can add a corporate logo, social media buttons, or other images. You can import a photo with this from your computer or hard disk. Clicking the Hyperlink symbol will allow you to insert a link (the one that looks like a globe with a chain). By selecting the Business Card icon, you can insert a business card that has been stored in your Outlook contacts.

Select the email account you want to link your signature to from the Email Account dropdown. You can select which email signature to include in all future messages by selecting it from the New Messages option. Every time you compose a new message in Outlook, the chosen signature will thereafter be added automatically. You can select which email signature to include in emails that you reply to or forward to other people using the Replies/Forwards dropdown menu.

  • When you’re finished, click OK. Open a new email to see your signature there. If you wish to manually add it, go to Insert > Signature and select the signature you want to include.
Signature and select the signature you want to include
Signature and select the signature you want to include

Creating a Signature in Outlook Online

  • Register on office.com. Someone might ask you to sign in. Use your Microsoft login information.
  • Open the Outlook tab next.
Open the Outlook tab next
Open the Outlook tab next
  • In the window’s upper right corner, click the gear icon.
  • Click View All Outlook Settings after that. This will be shown in your window’s lower right corner.
Click View All Outlook Settings after that. This will be shown in your window's lower right corner
Click View All Outlook Settings after that. This will be shown in your window’s lower right corner
  • Choosing Compose and Reply. This can be found in the left-hand column.
    Please take note that mobile signatures are text-only and do not allow you to modify text, add hyperlinks, or include photos.
  • The Compose and Reply window is where you should type your signature. Use the regular editing tools in the box to format your signature.
The Compose and Reply window is where you should type your signature
The Compose and Reply window is where you should type your signature
  • Once finished, select Save. By selecting New Message, you can see your signature. Your signature will be included at the bottom of the message by Outlook by default. To manually add your signature, select Insert Signature after clicking the ellipsis icon at the top of the message-composing window.
Your signature will be included at the bottom of the message by Outlook by default
Your signature will be included at the bottom of the message by Outlook by default

In Outlook for Mac, how to Add a Signature

  • Start Outlook.
  • Select Preferences from the menu. You may access this by pressing the Command + Comma keys or by selecting File > Preferences.
  • Toggle to Signatures.
  • Near the Edit Signature window, click the Plus sign.
  • Edit the name of the signature. The default title for the signature will be Untitled. You can rename the signature by clicking on the Untitled signature name.
  • In the Signature box, type your chosen signature information.
  • In the Choose default signature area, change your signature’s preferences. You can decide whether to have a signature appear in new emails, emails you reply to, or emails you forward to other people. You can also choose to link a signature to a specific email account.
  • Press the X key.
  • Create a fresh email.
  • A new message should include your updated signature at the bottom. If not, you can add your signature by hand. Simply insert the desired signature by clicking on Signatures under the Message tab in the New Email window.
In Outlook for Mac, how to Add a Signature
In Outlook for Mac, how to Add a Signature

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